A. At least eight (8) black-on-white prints of the preliminary plat, together with three (3) completed application forms for preliminary approval, shall be submitted to the City Clerk two (2) weeks prior to the Planning Board meeting at which consideration is desired. At the time of filing, a fee of fifty dollars ($50.) shall be paid to the City Clerk to cover the cost of inspection examination by the City Engineer and any other items of expense in the processing of the subdivision. The City Clerk shall retain one (1) copy of the map and shall immediately forward the remaining maps and application forms to the Secretary of the Planning Board.

B. The subdivider shall notify by mail, at least five (5) days prior to the hearing, all owners of property within two hundred (200) feet of the extreme limits of the subdivision as their names appear on the municipal tax record, and furnish an affidavit to the effect that he has done so. The notice shall state the time and place of hearing, a brief description of the subdivision, a summary statement of the matters to be heard, a statement as to its location, list of maps and other documents to be considered, and that a copy of said subdivision, maps and documents have been filed with the City Clerk for public inspection. The subdivider shall also cause notice of the hearing to be published in the official newspaper, or a newspaper in general circulation in the municipality, at least ten (10) days prior to the hearing.

C. Copies of preliminary plat shall be forwarded by the Secretary of the Planning Board, prior to the hearing, to the following persons: City Engineer, Health Officer and such other municipal, county or state officials as the Planning Board may direct.

D. The Planning Board shall act on the preliminary plat within ninety (90) days after submission to the City Clerk. If the plat is returned to the application for revision, the Planning Board shall act within ninety (90) days after the resubmission of said plat. If the Planning Board disapproves a plat, the reasons for disapproval shall be returned with the plat. If the Planning Board disapproves a plat, the reasons for disapproval shall be remedied prior to further consideration. The person submitting the plat shall be notified by registered mail of the action of the Planning Board within ninety (90) days of the submission.

E. If the Planning Board acts favorably on a preliminary plat, a notation to that effect shall be made on the plat and it shall be referred to the governing body for action. Its action shall be noted on the plat, signed by the Mayor and be returned to the subdivider for compliance with final approval requirements.

F. Preliminary approval shall confer upon the applicant the following rights for a three-year period from the date of approval:

(1) That the general terms and conditions under which the preliminary approval was granted will not be changed.

(2) That said applicant may submit on or before the expiration date the whole or part or portion of said plat for final approval.